Job Details

Requisition Number 18-0119
City Houston
State TX

Position Title: Expeditor


Location: Houston, TX


Gulf Interstate Engineering provides quality project management, engineering and design, GIS, materials management, and construction management services to the worldwide oil and gas industry.  Specializing in onshore pipelines, gathering systems, production facilities, compressor stations, pump stations, meter stations, storage terminals and loading facilities; Gulf is one of the largest privately-owned pipeline engineering companies in the world.


Position Description

The Expeditor will report to the Director of Materials Management and will be responsible to ensure that all material, equipment and vendor documentation are shipped by the vendors as required by the purchase orders.


Essential Functions

  • Develop and maintain expediting reports
  • Interface between the project team and vendors on schedule fo delivery for equipment, materials, and vendor documentation
  • Maintain regularly scheduled contact with vendors to assure meeting scheduled deliveries; unannounced contact as required.
  • Maintain contact with engineering and construction representatives to identify and react to any changes in required deliveries.
  • Notify receivers of estimated time of arrival of shipments
  • Expedite vendors return of signed seller's acceptance (vendor acknowledgement copy of order)
  • Maintain expediting files depicting the current status of items purchased
  • Coordinate with the Traffic Coordinator on plans for transportation of shipment
  • Expedite receipt of vendor and subcontractor drawings
  • Monitor vendor data return status and notify the project team of potential problems
  • Expedite equipment and materials to ensure deliveries are in accordance with the construction need dates
  • Expedite and report the progress of vendor's procurement activities, shop schedule and shipping promise  (frequency of contact and level of expediting effort depend on construction need dates and vendor's performance)
  • Immediately notify Project Manager of all changes in equipment and material shipments
  • Assist and coordinate with the Buyer on overages, shortages, and damage claims
  • Coordinate procurement activities with the project team to ensure on-time and cost effective delivery of material
  • Interface with Engineering to receive technical support during the manufacture and delivery of material
  • Interface with Construction to coordinate delivery of material to the jobsite, in accordance with the construction schedule
  • Generate and maintain the Procurement Schedule with current procurement project information
  • Review status of the Project Schedule in project update meetings



  • 5+ years of experience in Materials Management activities, with 2+ years in expediting
  • Strong organizational skills.
  • Extensive knowledge of engineered equipment and materials
  • Knowledge of computer systems in an engineering environment
  • Excellent written and verbal communication skills



  • High school diploma



  • Problem-solving
  • Results oriented
  • Customer focused
  • Business and people acumen
  • Confidentiality


All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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