Job Details

Requisition Number 18-0111
State TX
Description Position Title: Onboarding Specialist

Location: Houston, TX

Gulf Interstate Field Services, Inc. (GIFS) provides construction management, construction inspection, vendor inspection, environmental inspection, materials management, and other services for onshore and offshore, domestic and international, oil and gas transportation and storage projects.
GIFS is a wholly-owned subsidiary of Gulf Interstate Engineering Company (Gulf), a leading provider of project management, engineering, design and procurement services for pipeline systems and related facilities. Gulf is readily available to support GIFS at all times.

Position Description
The Onboarding Specialist provides support to the department by performing a variety of administrative and clerical office functions.

Essential Functions
• Provide administrative support to department managers and directors
• Provide guidance and administrative support other clerical members of the team
• Perform a wide range tasks using the computer
• Maintain files and other records
• Send candidates new hire instructional email
• Create New Hire Packet
• Conduct background checks and I-9 E-Verify
• Prepare and send onboarding kits (drug kits, safety vests etc.)
• Enter new hire packets into UltiPro
• Responsible for tracking and coordination of all paperwork associated with the onboarding of new hires and terminations of field employees
• Interface with field employees and client representatives

• 2-5 years’ work experience as an administrative assistant in a corporate work environment
• Excellent organizational skills with the ability to handle multiple tasks simultaneously
• Detail oriented
• Intermediate computer skills and knowledge of Microsoft Office programs
• Prior experience utilizing copier, fax, and other office machines
• Excellent written and verbal communication skills
• Excellent customer service skills

• High school diploma

• Problem-solving
• Results oriented
• Customer focused
• Business and people acumen
• Confidentiality

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or veteran status.

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