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Job Details

Requisition Number 18-0103
Post Date 8/22/2018
Title Accounts Payable Specialist
Location Charles Town, WV
Company APUS

 Please scroll all the way down and click "Apply On-Line" to apply for this posting.


  • Reports To: Senior Manager, Accounts Payable
  • Department: Finance
  • Office Location:  Charles Town, WV
  • FLSA Status: Non-Exempt
  •  Date Posted: August 22, 2018
  •  Date Closing: Open Until Filled



Synopsis of Role:

The Accounts Payable Specialist is responsible for the accounts payable processing cycle including and not limited to: invoices, expense reimbursements, corporate cards, creating purchase requisitions, responding to employee and vendor questions, and handling/distributing accounts payable mail.  Additionally, the position is responsible for the student and transfer record check refund process and maintaining all vendor, transfer record, student refund and employee reimbursement files.  This position will provide exceptional service to internal and external customers.


Essential Functions: 

  • Collects and processes invoices, expense reimbursements and check requests.
  • Routes checks and invoices for approval.
  • Maintains accurate accounts payable files.
  • Assists business office with processing student refunds.
  • Assists transfer records department in processing check requests.
  • Completes and files the new vendor set-up request forms.
  • Assists vendors and employees via telephone and e-mail with payment and coding questions.
  • Assists with month-end, quarter-end, year-end preparation, 1099’s and financial audits.
  • Handles incoming and outgoing mail for the accounts payable department.
  • Responsible for the void check process.
  • Ensures compliance with sarbanes oxley act (SOX), internal revenue service, and other guidelines.
  • Interacts with other departments to achieve daily, monthly, quarterly and yearly goals.
  • Assists senior manager, accounts payable with other tasks/duties as needed.
  • Regularly communicates with accounts payable team members on workflow progress.
  • Assists other accounts payable specialists with additional tasks/duties as needed
  • Performs other duties as assigned.

    Work Environment and Physical Demands:

  • Standard office environment in Charles Town, WV.
  • Monday through Friday with occasional weekend and overtime hours as required for business needs.



Required Skills:

  • Ability to work independently and exercise sound judgement.
  • Ability to be organized, detail oriented and produce accurate work by required deadlines.
  • Ability to interact with external vendors and internal APUS faculty and staff in a positive and professional manner.
  • Ability to understand and execute policies and procedures.
  • Candidate must have excellent oral and written communication skills and understand relevant finance technology and terminology.

    Required Experience:

  • Associates degree required. Bachelor’s degree from an accredited institution preferred
  • Minimum two years of recent experience in accounts payable preferred. 
  • Experience with microsoft windows based applications (specifically excel).
  • Great plains experience preferred.
  • Paramount workplace experience preferred.
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